COSTAIN GROUP 21 CLUB
EUROPEAN UNION GENERAL DATA PROTECTION REGULATIONS
PRIVACY NOTICE

 

1. The Costain Group 21 Club (The Club) is an association of members who have worked long-term for the Costain Group. The Club exists to support its members to keep in touch, to attend occasional social events and to facilitate the exchange of members’ news. The Club takes the security of personal data seriously.
2. The Club processes limited amounts of members’ personal data for the purpose of keeping members informed about events and news through email or hard copy. The Club also maintains a membership list which is available to all members.
3. The Club’s Data Protection Officer is the Membership Secretary, who can be contacted via:
   Membership Secretary,
   Costain 21 Club,
   Costain House,
   Vanwall Business Park,
   Maidenhead,
   SL6 4UB
   Email: [email protected]
4. This privacy notice covers your right to be informed under the European Union General Data Protection Regulations (GDPR) as of 25th May 2018. You also have right of access to your data held by the Club.
5. The Club holds the following personal data:
   Name
   Home address
   Home telephone
   Mobile phone
   Email address
   Costain location when joining the Club (if currently employed by Costain)
   Other employer/location when joining (if no longer with Costain)
   Date of birth
   Date joined Costain
   Continuous service date if different
   Brief description of Costain service.
6. All the information held by the Club is that supplied by the individual member at the time of joining or as updated by the member later. No individual’s personal data is collected from third parties.
7. Members’ personal data is not sold to any third parties. It is kept solely for the purposes of running and administering the Club. It is means by which the Club contacts its members.
8. We believe that these purposes are justified on the basis of our legitimate interests in running and administering the Club.
9. Members’ data is not passed to other countries for processing. However, the Costain Group IT system (which hosts the Club website) does currently store some information within the EU. The Costain Group will be returning this data to the UK.
10. The Club has a website which is hosted by the Costain Group who provide the security and who are GDPR compliant. The day-to-day management of the website is by the Club Committee which is elected by its members.
11. A list of members’ names is available to all members on the website together with email addresses where those have been supplied to the Club by individual members. The membership list is only viewable by a member after he/she has passed through the electronic portal using his/her own password. No other personal information is available to members from the website.
12. A hard copy address list is circulated to members who are not on email, annually with the newsletter.
13. The Club has no automated decision making.
14. The Club takes reasonable actions to ensure that your data is safe. Personal data is stored on the website with a hard copy held securely by the Membership Secretary. Completed hard copies of membership application forms are held securely by the Membership Secretary. The Club intends to move to the position where all personal data is held on the website – members will be informed as this happens.
15. Members join the Club for life and therefore data is kept until each member’s death. However, when a member dies, the Club offers the surviving partner the opportunity to continue to receive the Club newsletter, etc. If the surviving partner agrees, the surviving partner’s contact details are added to the database until they request their removed or until the surviving partner’s death.
16. Members may leave the Club by advising the Membership Secretary. All their personal data will be deleted at that time.

 

 

COOKIES POLICY

1. What are cookies?
There is a technology called "cookies" which can be used to provide you with tailored information when visiting the Club website. A cookie is an element of data the website will send to your browser, which will then be stored on your computer. This element of data is a piece of text, not a program. The website can only access the information from a cookie sent by website and it cannot access other cookies sent by other web sites or the information contained there. Additionally, we cannot learn your email address or any other information about you through the use of a cookie.

2. Why does the website use cookies?
The Club uses cookies to track usage of the website and to customise your experience when you are visiting the website. By tracking usage, we can best determine what features of the website best serve you.

3. What benefits do I receive from cookies?
Overall, the use of cookies helps to give you a customised experience when visiting the website. Through the use of cookies, we will know what's working and what's not. That information is then used to keep our website fresh and relevant to you. Cookies also allow for the personalisation of any online services we may provide to you.

4. May I decline to accept a cookie?
You may decline to accept cookies sent by the website by changing the settings of your browser to reject cookies or you can also use the cookie panel to make your choice.

5. Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.